Registration and accomodation

Registration desk opening times

Helsinki University Great Hall,  Aleksanterinkatu 5

13.6: 16.00-19:00

 

Venue. Marina Congress Center

14.6: 7:30-18:00

15.6: 8:30-18:00

16.6: 8:30-13:00

To register for the congress and to make an accommodation reservation, please complete the online registration form below, a new page will open. 

Kindly first read the instructions and conditions given below.

  • We do not have a separate fee for accompanying person, but you can reserve more than one ticket for all the social program options.

* Finnish Otolaryngologists, Finnish SLPs, Finnish SLP students and trainees, Finnish Neuropsychologists and Psychologists, Members of Finnish Laryngological society, Members of Finnish association of Otorhinolaryngology and Head and Neck Surgery, Members of Finnish Association of Pediatric Neurology, Members of Finnish of Child Psychiatrist Association, Members of IALP (International Association of Phoniatrics and Logopedics) in addition to members of Finnish Society of Voice Ergonomics.

The registration fee includes:

  • Admission to scientific sessions and Congress materials.

  • Get-Together Cocktail (Wednesday)

  • Coffee breaks and Lunches (Thursday, Friday and Saturday)

  • Admission to exhibition and posters area.

  • Certificate of attendance and Congress bag

Registrations will be handled on a “first come – first served” basis. Each form is to be filled in individually by only one participant. However, you can book more than one ticket for each of the social program options.  If you have problems with completing the on-line form, please contact the local UEP 2018 secretariat at Confedent International Ltd:

Confedent International Ltd
Korkeavuorenkatu 30
00130 Helsinki, Finland

Email: uep2018@confedent.fi
Phone: +358 50 4644 757


Payment of congress fees

  • We accept payments by credit card and payments against invoice (invoicing fee 14 Eur will be added if payment is done against invoice and not by credit card).

  • The congress fees should be fully paid in Euro by credit card at the same time with your registration or by the due date if you request an invoice. We accept Visa, MasterCard and Eurocard and credit card payments are processed via an SSL secured credit card payment link at the end of the on-line registration form.  

  • The invoice reference number must show as identification on bank transactions. The invoice will include all necessary international bank information for the bank transfer. All bank charges should be covered by the payee.


Cancellation of registration and accommodation or changes in accommodation bookings (early departure or late arrival)

All cancellations must be made in writing to uep2018@confedent.fi

- Cancellations received prior to or on February 12, 2018 - Full refund (less EUR 50 administration fee).

- Cancellation received after February 12, 2018 - No refunds (100 % payment to be made if fees not already paid at time of cancellation)

 

There will be no refund for no-shows. Denial of a visa application to Finland does not entitle a participant to any refunds.
 

Insurance

The congress organizers cannot accept liability for personal injuries sustained, for loss of, or damage to property belonging to congress participants (or their accompanying persons), either during or as a result of the congress.

Please check the validity of your own travel insurance.


Accommodation

The congress organizers have booked room quotas for the congress participants in a number of hotels. When reservation is done via the registration mentioned prices are valid. Also the availability can be guaranteed for early bookings. Delegates are free to make their own accommodation arrangements but availability or prices cannot be guaranteed and is at delegate’s own risk.

Early reservation of accommodation is recommended.


Accommodation payment

A hotel deposit of one night must be paid in advance together with the congress fees. The hotel deposit will be deducted from the total cost of accommodation. The remaining hotel payment will be charged at the hotel upon check-out. Reservations without full deposit payment cannot be accepted. The hotel has the right to charge all booked nights in case of late cancellation or early departure.

If you are paying the fees against invoice, kindly note that your reservation is guaranteed only after we have received the payment. If you require accommodation before or after the actual congress days, please contact the local UEP 2018 secretariat at uep2018@confedent.fi  

All room rates include breakfast and VAT.

 

ACCOMMODATION OPTIONS

Scandic Grand Marina.

Comfortable and refurbished hotel by the sea in the idyllic Katajanokka district, opposite the congress venue Marina Congress Centre and right next to the Market Square and Helsinki city centre. The hotel is located in a beautiful warehouse building from the early 1900s and features spacious rooms, a peaceful atmosphere, and modern meeting rooms. Most of the rooms and lobby areas have recently been stylishly renovated. Large arched windows and high ceilings create a light and airy atmosphere in the lobby, restaurant, and bar. You can borrow a bicycle or sticks for Nordic walking from the reception.

Distance from congress venue: 0 km

Room rates (per room / night)

EUR 181,00 Standard single room
EUR 201,00 Standard double room
Address: Scandic Grand Marina Katajanokanlaituri 7 00160 Helsinki

Original Sokos Hotel Helsinki

Original Sokos Hotel Helsinki is a friendly, relaxed and urban hotel in the heart of Helsinki. It is located in the city centre, just a few steps from Esplanadi, Market Square and the Central Railway Station.
EasyFit Helsinki Club fitness centre is located right next to the hotel. Workout for the hotel guest with a reduced rate. At Frans & Amelie you are treated to rustic French cuisine and a lovely smell of herbs. Summer terrace Memphis is a laid-back meeting point with a stylish bar, and very popular among locals and hotel guests alike.

Distance from congress venue: 1,3 km

Room rates (per room / night)

EUR 165,00 Standard single room
EUR 185,00 Standard double room

Address: Kluuvikatu 8, 00100 Helsinki

Eurohostel

Eurohostel provides comfortable and budget accommodation near Helsinki city centre. Eurohostel is next to the Katajanokka sea terminal area, just a short walk from the sights, shops and restaurants of downtown Helsinki.
Eurohostel has a self-service kitchen on all accommodation floors. All floors have separate showers and washroom facilities for men and women (rooms do not have showers or bathrooms). The room rate includes bedding, towel and morning sauna.

Distance from congress venue: 0,4 km

Room rates (per room / night)

EUR 70,20 Standard double room in single use
EUR 85,00 Standard double room
Address: Linnankatu 9, 00160 Helsinki

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Contact Us

UEP 2018 Conference Office
Mrs Riikka Louhivuori, uep2018@confedent.fi

Office number +358 50 4644 757
Confedent International Ltd

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