instructions for speakers

Call for abstracts ended. Notification of acceptance sent on 28.2.2018

PUBLICATION OF ABSTRACTS:
  • All accepted abstracts of participants who completed their registration will be published in Program and Abstract book of the 29th UEP Congress. The book will be included in the congress bag and is also available in the website for downloading in PDF format.

GUIDELINES FOR ORAL PRESENTATIONS

All presentation must be in English language.​

Please meet the chairperson of your session before the start of the session to introduce yourself and ensure that the chairperson knows how to pronounce your name in the right way. 

HOW TO PUT YOUR PRESENTATION ON:

Speaker’s ready room are so last season. We all make changes to our presentations to the last moment and we understand this. You just must put your presentation on a USB memory stick and be ready in the hall of the session during the preceding coffee break, lunch or other break. In the hall of your session our staff will assist you in transferring it to the laptop.

 

SPEAKERS LOUNGE: ROOM 3

There you can spend time along working on your presentation, making changes, etc.

 

POWER POINT PRESENTATIONS:

Kindly use Microsoft PowerPoint 2010 or newer version. Make sure your presentation is saved in the extend of PPTX or PPT. Make sure your presentation works as standalone presentation when saved on USB. This can be easily done before coming to the congress by checking that it works on other laptops or computers than your own.

 

MAC USERS

We love you but please make sure your presentation saved on a USB works also on PC.

 

Prezi USERS

Saving your presentation by downloading it is highly recommended. Wi-Fi is available but we can not guarantee its speed!

 

BACKUP USB

In addition to the USB with your presentation please take another USB as backup with another copy of your presentation. USBs are vulnerable to be broken or corrupted and a backup copy is always good.

 

TIME OF ORAL PRESENTATION

10 minutes including one minute for questions unless otherwise stated in the program. Some sessions include discussion in the end of the session.

 

 

STANDARD EQUIPMENT OF EACH HALL

  • Projector and screen

  • Laptop

  • Sound system and laser pointer.

GUIDELINES OF POSTER PRESENTATIONS
  • Posters will be on display from Thursday until Saturday. You should hang up your poster on Thursday 14.6.2018 morning, latest by 08:30. To hang up your poster, use the pins that are available at the Congress venue. Please use poster material that is light enough and can be fastened with pins.

  • Poster tours are to be arranged and their time and date is found here. Presenting author of the poster is expected to be available during the tour, introduce own poster and to be prepared for questions.

  • Presenters are responsible for dismantling their posters at the end of the last session on Saturday afternoon, and by 18:00 at the latest. The Congress organizers will dispose of all posters that are not removed by the scheduled poster dismantling time.

  • Posters should be displayed in portrait, not landscape. It is the presenter’s responsibility to prepare a completely correct poster material ready for presentation, within the maximum frame of a poster board:

    - width 95 cm, height 160 cm. Kindly prepare the content of your poster so that it is readable from a 1.5 meter distance. The content should be in English. Make sure you use the same title that you have used in your abstract.

 

WHY POSTER TOURS?

The poster tour is meant for:

  • Give attention to the posters and not to leave them behind. This is done by having a known expert working as the "guide" of the tour.

  • The presenting author should be available during the poster tour that includes his/her poster for any questions.

  • Assess the posters using certain criteria of content and outfit in order to select the recipient of the Vilkman’s best poster award.

  • Kindly notice that the tour time is short (20 minutes for all posters in each tour) as this is just meant to have a quick look and ask possible questions.

Contact Us

UEP 2018 Conference Office
Mrs Riikka Louhivuori, uep2018@confedent.fi

Office number +358 50 4644 757
Confedent International Ltd

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